Volunteer Policy Overview How It Works Mandatory Volunteer Policy Club Administration

Volunteer Policy

Our Club is run by you, our busy parent volunteers. In 2008 we took steps to increase volunteer participation to improve the sports experience for our kids. Last year we got more families involved and accomplished some great things, like improvements to Shepherd Canyon field and the launch of our new wiki to capture knowledge from our parents, coaches, and referees. We've been listening to your feedback about volunteering. We've heard you want things faster, simpler, and easier! We updated our volunteer program this year based on this feedback.   

 

Beginning Spring 2009 each family will make a $60 volunteer deposit at registration for the 2009-2010 seasons. Your volunteer deposit will be refunded after you've fulfilled your volunteer requirement. The volunteer deposit is per family, not per child. U6 families without older siblings in the Club are exempt from the volunteer deposit. Volunteering options:

• You Pick - see http://montclairsoccer.pbwiki.com/Volunteers+-+Help+Wanted to fulfill for 4 hours of volunteering
• Big 7 Job: coach, assistant coach, team manager, referee, team volunteer coordinator, field champion, PCA culture keeper.
• Clippers teams - In addition to the Big 7 Jobs, there are 3 additional jobs: Clippers team tournament coordinator, Clippers registration coordinator, Clippers program volunteer.
• Club Leadership - Board member, Club officers, age coordinators, or other Club leadership jobs. Club officers select their practice days/times prior to general practice field assignment. If you have a tight schedule, this perk alone may be worth volunteering as a club officer. We have 2 positions open immediately: Fields Director, Secretary.
• Buy Out - Families can opt to not volunteer and relinquish the volunteer deposit. Families that do not fulfill their volunteer requirement before next year's annual registration (March 2010) will automatically relinquish the volunteer deposit.  

 

Old Volunteer Policy (2008)	New Volunteer Policy (2009)
6-8 hours of Club-level volunteer time per family.	4 hours volunteer time per family
Head coaches, active assistant coaches, team managers, referees, team volunteer coordinators, board members and club officers are exempt from fulfilling additional volunteer roles.	One of the Big Seven jobs for your child's team automatically fulfills your family's volunteer requirement. Big Seven jobs: head coach (1), active assistant coach (max: 3), team manager (1), referee (min: 6 games), PCA Culture Keeper (1), field volunteer (1), team volunteer coordinator (1).
A team are assigned a practice slot after its Team Volunteer Coordinator has submitted a complete list with volunteer jobs identified for each team family.	Board members & Club Officers automatically fulfill their family's volunteer requirement. In addition, Board Members & Club Officers select their practice days & times prior to the general practice field assignments.
Families that do not volunteer pay a $100 volunteer buy-out.	Families pay a $60 volunteer deposit at annual spring registration. Families who fulfill their volunteer requirement will be refunded their volunteer deposit. Families who do not fulfill the volunteer requirement before the annual registration the following year will automatically relinquish their deposit.

 

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Overview

When does this take effect?

MSC’s new volunteer policy takes effect for Fall 2009 & Spring 2010, and for subsequent seasons. Families can volunteer in Spring 2009 for the 2009-2010 seasons. 

 

What counts towards Club-level volunteer hours?

There are many Club-level volunteer jobs! See Volunteer Positions.

Big 7 Jobs: coach, assistant coach, team manager, team volunteer coordinator, referee, PCA champion, field champion.

Clippers teams have 3 positions in addition to the Big 7: Clippers registration coordinator, Clippers tournament coordinator, Clippers program volunteer.

 

What does not count towards Club-level volunteer hours?

Organizing snacks, bringing snacks, organizing your team’s photo shoot on Picture Day, individual team fundraising, organizing team trophies, and other tasks directly for your child’s team besides the Big 7 jobs (Big 10 for Clippers).

 

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How It Works

In an ideal scenario each team will have one head coach, an active assistant, a team manager, and a team volunteer coordinator. Head coaches, active assistant coaches, team managers, referees, team volunteer coordinators and PCA Coordinators are exempt from fulfilling additional volunteer roles. 

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Mandatory Volunteer Policy

Each team must fill 7 key positions (the Big 7)

Note: Clippers teams have 3 additional positions

1. Head Coach
2. Active Assistant Coach
3. Referee
4. Team Volunteer Coordinator
5. Team Manager
6. PCA Culture Keeper
7. Fields Champion
8. Clippers Team Registration Coordinator (one per team)
9. Clippers Team Tournament Coordinator (one per team)
10. Clippers Program Coordinator (one per team)

 

Remainder are Club-level volunteers who will either participate in the Annual Dinner Celebration (U10), Picture Day (U8), JLYSL Tournament (for U10 and above teams), field maintenance volunteers, or other Volunteer Positions. Undecided about a volunteer position? Take a look at the age specific volunteering below.

 

U8 TEAMS

PICTURE DAY VOLUNTEER (Fall season)

U8 teams are required to provide two volunteers per team for the annual picture day. The volunteers work with the photography company facilitating picture day. Volunteers shepherd the teams through the process, manage the sign-up desks, etc. They also help sell t-shirts and other MSC apparel as a fundraiser for the Club. 

 

U10 TEAMS

ANNUAL DINNER CELEBRATION (Fall season)

The U10 teams are responsible for hosting the annual end of season soccer celebration dinner . Every team provides one dinner volunteer to be actively involved in planning and implementation of this event. Volunteers are involved in event setup, decorating, coordinating entertainment, ticket sales, or event hosts. 

 

U10-U14 TEAMS

JLYSL TOURNAMENT VOLUNTEERS (Fall Season)

Every team that participates in the end-of-season Jack London YSSL Class IV tournament is required to provide two volunteers. These individuals are assigned to various tasks during the tournament weekend.

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Club Administration

Board Members Board members are allowed to select their practice days and times prior to the general practice lottery. If you have a tight schedule, this perk alone may make it worthwhile for you to volunteer as a Board member. Board members are exempt from fulfilling additional volunteer roles. Club President Vice President Secretary Treasurer Past President 6 Board Members at Large     Additional Club Leadership Positions Disciplinary Chair & JLYSSL MSC Disciplinary Committee Representative Referee Coordinator Field Coordinator Practices Coordinator Field Procurement JLYSSL Representative

Club Jobs Equipment Coordinator (procures and distributes uniforms & equipment)   Age Group Coordinator (forms up teams) U6 Boys & Girls coordinator U8 Boys coordinator U8 Girls coordinator U10 Boys coordinator U10 Girls coordinator U12 Boys coordinator U12 Girls coordinator U14 Boys & Girls coordinator U16-U19 Boys & Girls coordinator   Coaches Coordinator  JLYSSL Tournament Coordinator  Volunteer Coordinator  Annual Celebration Dinner Coordinator  U6 Program Director   U8 Program Director   U6 & U8 Match Secretary   League Age-Group Match Secretary  Club Webmaster

 

For a full list of volunteer opportunities, see the Volunteer Positions page. At any given time there may be special projects at the Club level. Email: volunteers@montclairsoccer.org.